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File #: 23-522    Version: 1 Name:
Type: Agenda Status: Agenda Ready
File created: 8/21/2023 In control: City Council
On agenda: 9/12/2023 Final action:
Title: To Approve a Resolution Amending the FY23 Budget (BAF#23-110-ITF) in the amount of $60,000.00; To Approve the Corresponding Change Order #1 for P.O. 80244 with Connect Consulting, Inc. in the Amount of $60,000.00.
Attachments: 1. Budget Resolution FY 2023- ADA Compliant.pdf, 2. BAF 23-110-ITF-UT-Ground Wells (9-12-23) Agenda 23-522.pdf, 3. 80244 Connect Consulting Inc..pdf, 4. FY 2023 Aug 23 Pay App - PO 80244_200.12.pdf, 5. Connect - MSA Professional Hydrogeological Services.doc.pdf, 6. RENEWAL LETTER - CONNECT CONSULTING EXP 2-21-2024.pdf, 7. FULLY EXECUTED 2nd AmendmentContract No. RFSQ-CD-20-31MB.pdf, 8. FULLY EXECUTED Standard Form for New Piggyback Contract No. (RFSQ-CD-20-31).pdf, 9. Labor Rate Schedule- EXHIBIT C- RFSQ-CD-20-31.pdf
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Memo Date:                                          August 21, 2023

Agenda Date:                     September 12, 2023

Prepared By:                                          James Mitchell, Water Treatment Manager (Interim)

Through:                                          John A Walsh, PE, Utilities Director

Requested Action:                     


To Approve a Resolution Amending the FY23 Budget (BAF#23-110-ITF) in the amount of $60,000.00; To Approve the Corresponding Change Order #1 for P.O. 80244 with Connect Consulting, Inc. in the Amount of $60,000.00.






The Dyal Water Treatment Plant (WTP) operates and maintains 48 wells that supply raw water for subsequent potable water treatment processes. Repairs and upgrades to the wells are required to keep the wells operational. Connect Consulting, Inc. (CCI) provides hydrogeological services to the City of Cocoa performing well-maintenance, repairs, and upgrades via a piggyback contract with the City of Palm Coast, Florida. 


For FY23, CCI PO #80244 for $250,000.00 was created under a previously City Council approved multi-year agenda item (20-613) valid through FY23.  Based on a recent joint evaluation performed by CCI and Dyal WTP staff, additional well maintenance is required that was previously not known until the evaluation was complete (see attached list from CCI).


To perform the required work, a change order is necessary to add additional funds to complete the work scheduled through the end of FY23.  Since this exceeds the previously authorized amount, City Council approval is required for this change order.


Staff recommends the approval of change order #1, in the amount of $60,000.00 allowing CCI to complete the required work for the remainder FY23.









Budgeted                                                                                                                                                   No

If not budgeted, is amendment/transfer attached?                     Yes, BAF#23-110-ITF


Transfer From Account Number                                                                                    421-4020-536.52-09

Account Name                                                                                                                              Chemicals DYCH02

Amount Requested                                                                                                                              ($60,000)



Transfer From Account Number                                                                                    421-4010-581.91-24

Account Name                                                                                                                              Interfund Transfer to 424  WS1106

Amount Requested                                                                                                                              $60,000


Transfer From Account Number                                                                                    424-000-381.91-21

Account Name                                                                                                                              Interfund Transfer From 421

Amount Requested                                                                                                                              $60,000 WS1106


Transfer To Account Number                                                                                    424-4020-536.63-00; WS1106

Account Name                                                                                                                              Infrastructure

Amount Requested                                                                                                                              $60,000


If a P.O. Change Order is involved please complete the following:


Change Order Amount                                                                                                          $60,000.00


Original Purchase Order #                                                                                                          80244

Original P.O. Amount                                                                                                          $250,000.00


                     For this Agenda Item note Prior Change Order Information:

                                          Total number of change orders to date                      0

                                          Total amount in change orders to date                      0


New Purchase Order amount $310,000.00




On October 27, 2020, City Council Approved a Piggyback Contract Agreement utilizing Palm Coast contract RFSQ-CD-20-31 with Connect Consulting, Inc. (CCI), High Springs, Florida for Professional Hydrogeological Services, Project No. WS1106 in an Amount Not to Exceed of $250,000.00 for FY 2021; Authorized the City Manager to Approve any Subsequent Annual Renewals under the above Palm Coast contract, not to exceed three one-year renewals with a Limited Renewal Amount of $250,000.00 for Each Fiscal Year Pending Palm Coast’s Renewal of the Contract; Authorized the City Manager to Approve Task Orders Under this Contract.




To Approve a Resolution Amending the FY23 Budget (BAF#23-110-ITF) in the amount of $60,000; To Approve the Corresponding Change Order #1 for P.O. 80244 with Connect Consulting, Inc. in the Amount of $60,000.00.