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File #: 23-528    Version: 1 Name:
Type: Report Status: Agenda Ready
File created: 8/22/2023 In control: City Council
On agenda: 9/12/2023 Final action:
Title: Approve a Resolution Amending the FY23 Budget, BAF#23-113-T and Approve a Change Order of $25,000 for PO# 80367 for Fisher and Phillips, LLP., related to legal fees.
Sponsors: Department Director
Attachments: 1. Budget Resolution FY 2023-096 ADA Compliant.pdf, 2. BAF 23-113-T-AD-Legal Fees (9-12-23) Agenda 23-528.pdf
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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CITY COUNCIL AGENDA ITEM

 

Memo Date:                                          August 24, 2023

Agenda Date:                     September 12, 2023

Prepared By:                                          Tammy Gemmati, Administrative Services Director

Through:                                          Stockton Whitten, City Manager

Requested Action:                     

title

Approve a Resolution Amending the FY23 Budget, BAF#23-113-T and Approve a Change Order of $25,000 for PO# 80367 for Fisher and Phillips, LLP., related to legal fees.

End

 

body

BACKGROUND:

 

The City uses Fisher and Phillips, LLP to handle labor legal matters and budgets annually for miscellaneous matters.  The related expenses vary year to year depending on the need. The current purchase order is for $70,000 and it is realized that staff will need approximately an additional $25,000 to cover the remaining expenses for this Fiscal Year.

 

Staff is requesting to transfer budgeted funds from another legal account to cover these expenses and approval for a change order on PO# 80367 in the amount of $25,000.   This change order puts the total amount over the City Manager’s authority.  A copy of the budget transfer form is attached.  

 

 

STRATEGIC PLAN CONNECTION: 

 

N/A

 

 

BUDGETARY IMPACT:

 

Budgeted                                                                                                                                                   No

If not budgeted, is amendment/transfer attached?                     Yes

 

Amount Requested                                          ($25,000)

Account Number                                          001-1600-514.31-01

Account Name                                          Professional Services/Legal Expenses

 

Amount Requested                                          $25,000

Account Number                                          001-1600-513.31-01

Account Name                                          Professional Services/Legal Expenses

 

 

 

Transfer Acct #: 001-1600-514.31-01

                                               Professional Services/Legal Exp-City Attorney

 

Change Order Amount                      $25,000

 

Original Purchase Order                      #80367

Original P.O. Amount                      $10,000

Prior Change Order Information:

                                          Total number of change orders to date 2

                                          Total amount in change orders to date $60,000

 

 

PREVIOUS ACTION:

 

N/A

 

RECOMMENDED MOTION:

Recommendation

Approve a Resolution Amending the FY23 Budget, BAF#23-113-T and Approve a Change Order of $25,000 for PO# 80367 for Fisher and Phillips, LLP., related to legal fees.