CITY COUNCIL AGENDA ITEM
Memo Date: August 18, 2023
Agenda Date: September 12, 2023
Prepared By: Kimberley Ross
Through: John A. Walsh, P.E., Utilities Director
Requested Action:
title
To Approve Task Order Amendment 2021-01.2 with Danus Utilities, Inc. for the S.R. 528 Force Main Relocation Work, Project No. WS21FM, and Approve a Resolution Amending the FY23 Budget, BAF#23-119-T in the amount of $7,361. (Utilities Director) End
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BACKGROUND:
The City of Cocoa was required to relocate/adjust two force mains located in the FDOT ROW on S.R 528. just west of the U.S 1 interchange due to an FDOT project where their contractor would install a new 36” storm drain in January 2021. The storm drain was designed to run across both lanes of S.R. 528 approximately 216 feet long. The design was in conflict with the City of Cocoa’s two existing sewer force mains, north of the westbound lane of S.R. 528. To resolve the conflict, the City proposed lowering its 10-inch ductile iron force main and capping off the 6-inch Cast Iron force main.
The City awarded this task to Danus Utilities, Inc (Danus) under Task Order 2021-01 (Project No. WS21FM) on December 8, 2020. The work was partially completed but then put on hold because the FDOT had to redesign the project due to unknown complications with the existing stormwater pipe and difficulties with performing their direction drill. During the delay, the City’s contractor had to rent additional equipment to bypass the forcemain that was placed out of service to prevent the nearby lift stations from experiencing any potential overflow issues as well as other modifications to the scope of work. The relocation work was able to recommence in February of 2023 and has been completed
The original council approval also included approval of a 10% contingency for the project in the amount of $23,310. This contingency has been exhausted and an additional $7,361 is being requested as Amendment #2 to Task Order 2021-01 to cover the additional costs described above.
Staff recommends approval of Task Order Amendment 2021-01.2 with Danus Utilities, Inc. in the amount of $7,361.
STRATEGIC PLAN CONNECTION:
N/A
BUDGETARY IMPACT:
Budgeted No
If not budgeted, is amendment/transfer attached? Yes
Amount Requested $7,361.00
Account Number 421-4055-536.63-00, WS21FM
Account Name Infrastructure
Source of Funds: Transfer Acct #: 421-4010-536.39-00, Contingency
If a P.O. Change Order is involved, please complete the following:
Change Order Amount $7,361.00
Original Purchase Order 77555
Original P.O. Amount $233,100.00
For this Agenda Item note Prior Change Order Information:
Total number of change orders to date 1
Total amount in change orders to date $23,310.00
PREVIOUS ACTION:
On December 8, 2020 City Council approved Task Order 2021-01 with Danus Utilities, Inc for the S.R. 528 Force Main Relocation Work, Project No. WS21FM in Ageda Item #20-817. Included were the costs of the original Contractor Bid was for $233,100 and the Contingency of 10%, $23,310 for a total of $256,410.
RECOMMENDED MOTION:
Recommendation
To Approve Task Order Amendment 2021-01.2 with Danus Utilities, Inc. for the S.R. 528 Force Main Relocation Work, Project No. WS21FM, and Approve a Resolution Amending the FY23 Budget, BAF#23-119-T in the amount of $7,361. (Utilities Director)