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File #: 23-522    Version: 1 Name:
Type: Agenda Status: Agenda Ready
File created: 8/21/2023 In control: City Council
On agenda: 9/12/2023 Final action:
Title: To Approve a Resolution Amending the FY23 Budget (BAF#23-110-ITF) in the amount of $60,000.00; To Approve the Corresponding Change Order #1 for P.O. 80244 with Connect Consulting, Inc. in the Amount of $60,000.00.
Attachments: 1. Budget Resolution FY 2023- ADA Compliant.pdf, 2. BAF 23-110-ITF-UT-Ground Wells (9-12-23) Agenda 23-522.pdf, 3. 80244 Connect Consulting Inc..pdf, 4. FY 2023 Aug 23 Pay App - PO 80244_200.12.pdf, 5. Connect - MSA Professional Hydrogeological Services.doc.pdf, 6. RENEWAL LETTER - CONNECT CONSULTING EXP 2-21-2024.pdf, 7. FULLY EXECUTED 2nd AmendmentContract No. RFSQ-CD-20-31MB.pdf, 8. FULLY EXECUTED Standard Form for New Piggyback Contract No. (RFSQ-CD-20-31).pdf, 9. Labor Rate Schedule- EXHIBIT C- RFSQ-CD-20-31.pdf
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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CITY COUNCIL AGENDA ITEM

Memo Date: August 21, 2023
Agenda Date: September 12, 2023
Prepared By: James Mitchell, Water Treatment Manager (Interim)
Through: John A Walsh, PE, Utilities Director
Requested Action:
title
To Approve a Resolution Amending the FY23 Budget (BAF#23-110-ITF) in the amount of $60,000.00; To Approve the Corresponding Change Order #1 for P.O. 80244 with Connect Consulting, Inc. in the Amount of $60,000.00.
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BACKGROUND:

The Dyal Water Treatment Plant (WTP) operates and maintains 48 wells that supply raw water for subsequent potable water treatment processes. Repairs and upgrades to the wells are required to keep the wells operational. Connect Consulting, Inc. (CCI) provides hydrogeological services to the City of Cocoa performing well-maintenance, repairs, and upgrades via a piggyback contract with the City of Palm Coast, Florida.

For FY23, CCI PO #80244 for $250,000.00 was created under a previously City Council approved multi-year agenda item (20-613) valid through FY23. Based on a recent joint evaluation performed by CCI and Dyal WTP staff, additional well maintenance is required that was previously not known until the evaluation was complete (see attached list from CCI).

To perform the required work, a change order is necessary to add additional funds to complete the work scheduled through the end of FY23. Since this exceeds the previously authorized amount, City Council approval is required for this change order.

Staff recommends the approval of change order #1, in the amount of $60,000.00 allowing CCI to complete the required work for the remainder FY23.

STRATEGIC PLAN CONNECTION:

N/A


BUDGETARY IMPACT:

Budgeted No
If not budgeted, is amendment/transfer attached? Yes, BAF#23-110-ITF

Transfer From Account Number 421-4020-536.52-09
Account Name Chemicals DYCH02
Amount Requested ($60,000)


Transfer From Account Number 421-4010-581.91-24
Account Name Interfund Transfer to 424 WS...

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