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File #: 21-499    Version: 1 Name:
Type: Contract Status: Consent Agenda
File created: 7/13/2021 In control: City Council
On agenda: 7/27/2021 Final action:
Title: Approve and authorize the City Manager to execute a Changer Order to the Space Coast Auto Supply Purchase Order #77408 for the NAPA IBS Fleet Related Maintenance Equipment, Supplies, Services, and Inventory Management Solutions.
Attachments: 1. MONTHLY PARTS INVOICES.pdf, 2. DEPART-4603 ACCOUNT BAL-SUMARY.pdf, 3. DEPART-4600 ACCOUNT BAL-SUMARY.pdf
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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CITY COUNCIL AGENDA ITEM

Memo Date: July 13, 2021
Agenda Date: July 27, 2021
Prepared By: Tony Jones, Fleet Manager
Through: Bryant Smith III, P.E., CFM Public Works Director / City Engineer
Requested Action:
title
Approve and authorize the City Manager to execute a Changer Order to the Space Coast Auto Supply Purchase Order #77408 for the NAPA IBS Fleet Related Maintenance Equipment, Supplies, Services, and Inventory Management Solutions.
End

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BACKGROUND:

The City of Cocoa Fleet Management Division utilizes NAPA Integrated Business Solutions for vehicle and equipment parts acquisitions. A blanket Purchase Order (77408) of $450,000 was issued for the purchase of parts in FY-2021. There have been several unforeseen major repairs to vehicles and equipment throughout the fiscal year. These unforeseen repairs, coupled with current price increases in the 15-18% range due to labor shortages and inflation have significantly increased the average monthly spending related to parts. Based on the current rolling average of roughly $45,000 per month, it is estimated that an additional $100,000 will be needed to complete this fiscal year. This Purchase Order covers multiple departments City-wide.

Current Spending Trends
PO Amount
$450,000
Remaining
$38,375
Projected
$548,833
Average/Mo
$45,736
FY-2021
Month
Parts
2020
Oct
$43,281
2020
Nov
$42,403
2020
Dec
$35,117
2021
Jan
$31,864
2021
Feb
$50,761
2021
Mar
$62,817
2021
Apr
$55,791
2021
May
$45,071
2021
Jun
$44,520
2021
Jul
TBD
2021
Aug
TBD
2021
Sep
TBD



STRATEGIC PLAN CONNECTION:




BUDGETARY IMPACT:

Budgeted Yes
If not budgeted, is amendment/transfer attached? N/A

There is sufficient Budget within all Funds 46-03 Accounts (Repair/Vehicles)

Change Order Amount $100,000_

Original Purchase Order 77408 _
Original P.O. Amount _$450,000
For this Agenda Item note Prior Change Order Information:
Total number of change orders to date NONE_
Total amount in change orders to date _$0.00


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